SJECCD COVID-19
Employee Resources

Our campuses, facilities, and offices are now open to students, employees and the public. The fall semester features a combination of in-person and online courses. For an in-depth look at the measures we’re taking at SJECCD, view our COVID-19 Prevention Program.

SJECCD COVID
Prevention Program

SJECCD Reopening




Note: At the time this video was recorded, masks were still required to be worn on District property. That requirement is no longer in effect.

COVID-19 Frequently Asked Questions

Health & Safety

Why are employees required to receive the COVID-19 vaccine?

In order to promote the health and safety of our community, employees are required to receive the COVID-19 vaccine to comply with a resolution that was passed by the San José - Evergreen Community College District Board of Trustees on Tuesday, August 31, 2021.

Where does this COVID-19 vaccine mandate apply?

The COVID-19 vaccine requirement applies to employees, students, visitors, and other members of the public on all San José - Evergreen Community College District sites, including Evergreen Valley College, San José City College, the Milpitas Extension, and the District Office.

Are all employees required to receive the COVID-19 vaccine?

Yes. All employees are required to receive the COVID-19 vaccine unless they request and are granted an exemption as a reasonable accommodation.

What exemptions will San José – Evergreen Community College District accept?

San José - Evergreen Community College District will accept requests for exemptions based on a medical condition, disability, or sincerely held religious belief. Exemptions will be considered on a case-by-case basis. Employees granted an exemption as a reasonable accommodation may be required to submit to mandatory weekly COVID-19 testing.

What do employees need to do to request an exemption due to a medical condition, disability, or sincerely held religious belief?

If an employee has a medical condition, disability, or a sincerely held religious belief and would like to request an accommodation, they must fill out an online Vaccine Exemption Request Intake Form. Once the form is complete, the employee will be contacted regarding the next steps in their process.
To assist in managing the District’s COVID-19 related exemption requests, we are working with an outside consulting firm, Shaw HR Consulting. Employees requesting accommodation must have completed the initial form and submitted the required supporting documentation no later than October 20, 2021. Please note that medical exemption requests require a licensed physician or advanced practice nurse licensed in a jurisdiction of the United States to provide documentation on the reasons for requesting an accommodation due to a disability or medical condition. Religious exemption requests require a written statement describing the reason for the exemption.

Will the District accept a positive antibody test from an employee who has already had COVID-19 as an acceptable medical exemption?

Maybe. A positive antibody test from an employee who already had COVID-19 may provide a temporary exemption; however, once an employee is medically able to, they must be fully vaccinated.

Do employees need to provide proof of receiving the full dosage of vaccination against COVID-19?

Yes, employees are required to provide proof of receiving the full dosage of vaccination against COVID-19. Employees who have received both doses of the COVID-19 vaccine may now submit their vaccination documentation by accessing the online submission portal. All Evergreen Valley College and District Office employees must submit their documentation using the EVC MyHealth portal. All San José City College employees must submit their documentation using the SJCC MyHealth portal.
To upload a picture of your hard copy vaccination card or digital COVID-19 Vaccine Record, please follow these step-by-step directions.

Where do I learn about vaccination resources?

Information on where to obtain your vaccination is available online at www.vaccines.gov. You can also check with local pharmacies to determine if vaccination appointments are available by visiting the Federal Retail Pharmacy Program. Additionally, Santa Clara County residents may schedule a vaccine online at https://vax.sccgov.org/.

What happens if an employee does not comply with the COVID-19 vaccine mandate or does not submit an exemption request?

The District is requiring that all employees be fully vaccinated against COVID-19. With the Board’s resolution and subsequent Administrative Procedure, this is now a requirement for continued employment with SJECCD. If an employee does not have a valid exemption, the District will meet with the employee to discuss any available options for continued employment.
If an employee is covered under a bargaining agreement, the employee should be in contact with their bargaining unit representative as soon as possible. The District is interested in working with employees to discuss options, but compliance with the Board Resolution and Administrative Procedure is mandatory.
If the essential duties of an employee’s position require contact with other employees, students, or the general public, the employee may not be able to continue their employment with the District. While we hope this does not occur, if this is the case for you, Human Resources will work with you to discuss leave options or separation of employment.

What happens if an employee knowingly submits falsified information?

Employees submitting false information will be subject to discipline up to and including dismissal.

Does San José - Evergreen Community College District encourage or endorse a particular COVID-19 vaccine?

No. San José - Evergreen Community College District does not encourage or endorse a particular COVID-19 vaccine. The District recommends employees consult the Centers for Disease Control (CDC), California Department of Public Health (CDPH), and their own health care professionals for additional information and guidance.

Why are employees who are working exclusively remotely being required to adhere to the COVID-19 vaccine mandate?

The resolution passed by the San José - Evergreen Community College District Board of Trustees does not differentiate between employees working remotely and employees working at District facilities. The resolution requires all employees to submit proof of vaccination or request an exemption.

Why was the resolution on the COVID-19 vaccine mandate passed following the start of the fall 2021 semester?

The San José - Evergreen Community College District Board of Trustees engaged in meaningful and deliberate discussions pertaining to the potential COVID-19 vaccine mandate throughout the spring and summer of 2021. The resolution was passed based on recommendations from public health authorities.

Does the vaccine mandate apply to others who access San José – Evergreen Community College District facilities, or are only employees required to be vaccinated?

In addition to employees, all San José City College and Evergreen Valley College students are required to adhere to the same COVID-19 vaccine mandate. Additionally, visitors, contractors, facility rentals, and others conducting business at District properties are required to adhere to the vaccine mandate as well. Those who are not employees or students are able to attest to their compliance with either a negative COVID-19 test completed within 72 hours or being fully vaccinated.

Health & Safety (cont.)

What federal laws is San José - Evergreen Community College District required to adhere to as it pertains to the COVID-19 vaccine mandate and employee privacy?

San José - Evergreen Community College District complies with the Family Educational Rights and Privacy Act (FERPA), the Health Insurance Portability and Accountability Act (HIPAA), and the Genetic Information Nondiscrimination Act of 2008 (GINA). These federal laws limit what information may be shared without written consent and prohibit employers from collecting and discriminating based on an employee’s genetic information.

Are students, employees, and visitors required to wear masks while on SJECCD property?

No. Masks are no longer required to be worn on SJECCD property. However, the Santa Clara County Department of Public Health still strongly encourages individuals to wear masks indoors and anyplace there is an increased risk of spread of COVID-19.

Will students and employees be required to be vaccinated in order to return to in-person classes and work?

Yes. In order to promote the health and safety of our community, students and employees are being asked to receive the COVID-19 vaccine to comply with a resolution that was passed by the San José - Evergreen Community College District Board of Trustees on Tuesday, August 31, 2021.

Are employees or students allowed to travel for work or school-related purposes?

Yes. Employee and student travel is permitted pending approval from the College President or District Chancellor.

What is the process for employees to report a positive COVID-19 case, and how will those who have been exposed to a positive individual be informed?

An employee who has a confirmed positive COVID-19 test should report those results to their supervisor as soon as possible. The supervisor will then file a report through the District’s Maxient reporting platform. The Maxient report is then routed to Human Resources, which will conduct all necessary contact tracing, reporting, and communications, including any employees who may have been in close contact with the positive individual.

Facilities & Sanitation

Are there cleaning guidelines and/or a disinfecting schedule?

Yes. All SJECCD facilities have undergone assessment to determine if enhanced cleaning and/or disinfecting are needed, and schedules have been created based on these needs. For details regarding cleaning and disinfecting schedules at Evergreen Valley College or San Jose City College, please refer to each college’s website. San Jose City College Evergreen Valley College

What was the process to prepare facilities for the return of in-person operations? What types of inspection, testing or equipment upgrades have taken place?

COVID-19 mitigation measures to prepare our facilities for the return of in-person classes and work have been multi-faceted, including an assessment of every classroom, office, and workspace to determine where temporary or permanent barriers or glass shields were needed. Signage and PPE have also been placed throughout the facilities as necessary.
In the Spring of 2021, a third-party engineering assessment of all buildings was conducted. Building ventilation and air filtration systems have been upgraded with the highest-rated filters that the mechanical system can operate with and increased outside makeup air.
Before the pandemic, we regularly performed HVAC system checks to ensure our systems were operating properly. Now we will perform additional checks in order to ensure the health and safety of students and employees. We use the CDC-recommended American Society of Heating, Refrigeration and Air-Conditioning Engineers (ASHRAE) standards when performing these checks, in addition to utilizing our Building Management System, which helps ensure systems are performing the necessary CDC/ASHRAE recommended air exchanges and sufficient outside fresh air is being pulled into the buildings.

What kind of air filtration is being used in our buildings?

The majority of our buildings have MERV-13 air filters. MERV-13 filters are recommended because they can trap smaller particles, including viruses, and are equivalent to N95 masks with regards to protection and air quality. We are also performing additional building "purging" each morning before 7:00 a.m., each evening, and throughout the day as necessary as recommended by CDC/ASHRAE.

Classes & Schedule

Will the Evergreen Valley and San Jose City Colleges offer classes online or in-person in spring 2022?

The spring 2022 schedule includes a mixture of both online and in-person classes. For specific details on which classes are being offered online and which will be conducted in-person, please visit each college’s class schedule: San Jose City College Schedule of Classes Evergreen Valley College Schedule of Classes

In-Person Services

Will student services be back on campus?

In-person student services returned to campus in fall 2021 and will continue to be available, though hours of operation may vary. Implementation of these critical services for students will vary college-by-college based on student demand, unique staffing dynamics and close monitoring of positive COVID-19 cases in our area. For specific details regarding which services are available and hours of operation, please visit each college’s website: San Jose City College Evergreen Valley College

When will we be back to “normal?”

With the pandemic ongoing and another spike in cases, it is impossible to say when all restrictions will be lifted, and we will return to pre-pandemic operations. We will continue to use the most current national, state and local public guidance as well as feedback from SJECCD stakeholders and constituency groups to inform all decisions. We will continue to work closely with our community on all of those discussions and keep everyone informed along the way.

COVID-19 Reporting Form

This form is for use by managers or supervisors to securely report an employee incident.

SJECCD COVID-19
Reporting Form

Resources & Related Links

If you have questions or concerns about COVID-19 and our ongoing effort to respond to the pandemic, please email coronavirusinfo@sjeccd.edu.